We type the same data into several places
Sound familiar?
- An order is written out several times before it is done
- Typing errors are found only when the customer complains
- Two systems show two different numbers
What this is about
A person is the wire between the systems
Duplicate data entry means keying the same information into several systems by hand. The systems do not share data, so a colleague does it for them. The work is not hard, it simply never stops.
- Why it gets re-keyed
The order arrives in an email, a PDF or over the phone, and it has to reach the ERP, the warehouse and the webshop. None of them fetches it, so a colleague types the same line into each system.
- What the keying costs
If a digit slips, the wrong price or the wrong quantity travels all the way out to the customer. The backlog grows in the busy weeks, and the routine often sits with one person, so holidays and illness bring it to a halt.
- When an integration will not help
An ambiguous order automates into an ambiguous order, only faster. And if the data exists in one place and the problem is finding it, what you are missing is an overview.
You key the information once, and the system moves it on according to your rules. What disappears is the typing, not the control.
Before we build anything
Hours are easy to feel and hard to count. We count them first.
The safe route
How we start, without you committing to anything big
- Step 1
Clarification meeting
A short conversation about where there is most to gain, and what it is worth. Free and without obligation.
- Step 2
Digital pre-project
We follow a record from where it appears to every place it has to end up. You get a concrete recommendation with numbers behind it, and if it does not pay off, we say so. A fixed price that is offset against the first stage if you build on within 90 days.
- Step 3
Development in stages
We build in stages at a fixed price and take whatever pays for itself fastest first. After that, operation and support from the people who know the solution.
You can stop after each step without the effort being wasted.
What the solution usually consists of
We decide exactly what is needed together
Exactly what it takes, we work out together in the pre-project. A challenge like this one we usually solve with one or more of these approaches.
- Digital advice Strategic use of technology and support for your processes, so you get overview, control and better insight into your own data. It is part of most projects.
- Integration Connecting your systems so they share data instead of being keyed in separately.
- Automation Letting the system take over the predictable, repeated steps so your people do not have to.
Ready to talk to us?
Contact usA concrete example
This is what it looks like once it is solved

Digital driver app streamlines Bygma's delivery processes
Frequently asked questions
Can you stop the double entry without us changing systems?
Do we lose control when data moves automatically?
What about the errors that have already crept in?
What does it cost, and how do we get started?
How long before we feel an effect?
What if it does not work, can we stop along the way?
Do we own the code and our data afterwards?
You are a smaller agency, do you fit our size?
Related challenges
These often go together
Solve one and these tend to turn up alongside it. See how we approach them.
- Data & overview Our systems do not talk to each other Double work and manual keying eat hours every week, and the errors that slip through are ones you hear about from the customer first. See what can be done
- Customers & sales We cannot answer every customer and quote in time Response time loses orders, and quotes pile up at peak. See what can be done
- Time & waste We are drowning in manual, repetitive work Routine work eats the time that could create sales. See what can be done
We work with many different challenges, and they hang together more often than you would think.
See all challengesDo you want rid of the double entry?
- A reply from one of us by the next business day.
- A no-obligation review of your situation.
- Clarity on which options are relevant to you.
- A concrete plan, if you choose to go ahead.
Thanks for the feedback.