Challenge · Time & waste

We type the same data into several places

Manual double entry between systems costs time and creates errors.

Sound familiar?

  • An order is written out several times before it is done
  • Typing errors are found only when the customer complains
  • Two systems show two different numbers
Employee typing the same details into several places on a split screen, where the two sets of data do not quite match

What this is about

A person is the wire between the systems

Duplicate data entry means keying the same information into several systems by hand. The systems do not share data, so a colleague does it for them. The work is not hard, it simply never stops.

  1. Why it gets re-keyed

    The order arrives in an email, a PDF or over the phone, and it has to reach the ERP, the warehouse and the webshop. None of them fetches it, so a colleague types the same line into each system.

  2. What the keying costs

    If a digit slips, the wrong price or the wrong quantity travels all the way out to the customer. The backlog grows in the busy weeks, and the routine often sits with one person, so holidays and illness bring it to a halt.

  3. When an integration will not help

    An ambiguous order automates into an ambiguous order, only faster. And if the data exists in one place and the problem is finding it, what you are missing is an overview.

You key the information once, and the system moves it on according to your rules. What disappears is the typing, not the control.

Before we build anything

Hours are easy to feel and hard to count. We count them first.

The safe route

How we start, without you committing to anything big

  1. Step 1

    Clarification meeting

    A short conversation about where there is most to gain, and what it is worth. Free and without obligation.

  2. Step 2

    Digital pre-project

    We follow a record from where it appears to every place it has to end up. You get a concrete recommendation with numbers behind it, and if it does not pay off, we say so. A fixed price that is offset against the first stage if you build on within 90 days.

  3. Step 3

    Development in stages

    We build in stages at a fixed price and take whatever pays for itself fastest first. After that, operation and support from the people who know the solution.

You can stop after each step without the effort being wasted.

What the solution usually consists of

We decide exactly what is needed together

Exactly what it takes, we work out together in the pre-project. A challenge like this one we usually solve with one or more of these approaches.

  • Digital advice Strategic use of technology and support for your processes, so you get overview, control and better insight into your own data. It is part of most projects.
  • Integration Connecting your systems so they share data instead of being keyed in separately.
  • Automation Letting the system take over the predictable, repeated steps so your people do not have to.

Ready to talk to us?

Contact us

Frequently asked questions

Do you want rid of the double entry?

A meeting without obligation, where we look at your concrete situation. You get a suggestion for the next step and a clear sense of whether it pays off. You talk directly to the people who build the solution.
  • A reply from one of us by the next business day.
  • A no-obligation review of your situation.
  • Clarity on which options are relevant to you.
  • A concrete plan, if you choose to go ahead.

Contact us

We get back to you by the next business day.
Does this look like your situation?

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